Westridge Auburn HOA
Board of Directors Meeting Minutes
January 16, 2024 via Webex

• Call Meeting to Order: 6:07 pm (Doug)

• Attendance and Verification of Quorum

• Reading & Approval of Minutes from prior BOD Meeting
  1. December 12, 2023 - Approved (Unanimous)

• Ratification of voting report for “in between meeting” votes
  1. Previously Approved Vote for Tim’s Landscape renewal moved to open issues pending receipt of alternative quotes.
     Passed but moved to bids in process:
     Passed Voting Results Report - 2023-12-13 to 2024-01-16

     Account Name	Issue	Date Voted	Issue Title
     Westridge Auburn	20953	1/16/2024	2024 Mgt Contract Update For Review And Approval, Then Doug Sig

• Reports of Officers: President, Vice Presidents, and Treasurer and any Committee leads
  1. Treasurers Report:
     1. Year End Budget

1. No outstanding dues from 2023

• Property Manager’s Report
  1. Landscaping
     1. HOA to request larger mulch/bark to do in 2025. Quote to be requested based on last year maps for review.  Based on current feedback, steep discounts are being offered for completion within winter months (January/February).
     2. Tim’s costs are increasing next year. Board looking at options to:
        1. Reduce costs and/or increase service
        2. Tim’s ability to provide service reports
        3. Tract D BlackBerry cleaning frequency (potential homeowner responsibility)
        4. Tim’s to provide verification of service or an al le carte menu
        5. Tim’s to provide a more detailed schedule.
     3. Approval of Tim’s Contract on hold pending additional quote from alternative providers (note: the board voted after this meeting between meetings to go with Rain City instead).

• Old Business
  1. Open Issues that require board approval
     1. Nothing at this time.
  2. CC&R Amendment Progress
     1. The Board will consider revisions to Article XII Section 8 – Garbage and Refuse and Article XII Section 20 – Gardens, Play Equipment, Sport Courts, Pools, Spas and Basketball Standards.
     2. Enforcement of basketball hoop and garbage cans standards will remain on hold pending the outcome of the official vote from homeowners.
     3. Doug to add comments and recirculate with the board prior to sending to the Attorney.
  3. Community Security
     1. Matt to investigate block watch as a future option. To be discussed at HOA Meeting.
  4. Track D Safety
     2024. A few safety concerns have been raised regarding motorized vehicles in Tract D. HOA can work with City of install no trespassing signs to mitigate liabilities.  Board to review further in 2024.

• New business 
  1. New Open Issues:
     1. 2024 Mgt Contract Update – Issue 20953 – Closed (See voting record below)
  2. Open ACC Requests:
     1. Nothing at this time.
  3. Tract D Landscaping
     1. HOA to continue to prune/maintain blackberry bushes in Tract D up to homeowner fence lines (potions on homeowner property). Board to draft notification letters to affected homeowners for awareness for awareness.
  4. Alternate Landscape Company – Rain City
     1. Doug Requesting Quote
  5. Inspection Schedule:

Dec         Izabela

Jan          Matt            

Feb          Doug

Mar         Angela

Apr           Mike

1. Social Activities:
   1. New Events
      1. Social Calendar reviewed during December meeting. Next event planned for March 30^th – Egg Hunt.
   2. HOA Board Appointment
      1. Izabela Reys’ board seat vacated.
      2. Joe Wilder appointed to HOA Board (see voting record below).
   3. HOA Board Positions (see voting record below)
      1. Michael Yi – Vice President
      2. Joe Wilder – Member at Large
      3. Other positions to remain unchanged.
   4. Record of Voting – All Issues Approved (Unanimously)

• Next BOD Meeting: March 19, 2023, at 7:00 PM
• Motion to Adjourn Regular Meeting: 7:04 pm