Homeowners Town Hall and BOD Meeting Minutes
via WebEx
March 26, 2024

1) Call Meeting to Order - 7:01 pm (Jen Hartvickson)

a.   Welcome/General Announcements - town hall due to no quorum

b.   Sign in sheet--Present: Jen, Jenn and Channie for board. Rio Hawkins and Ryan Schafer, owners, and Eydie with Mgt. 

c.   Counting of proxies--25% of members present (10 req'd) 5 present including 1 proxy from Donna Meier. Board had quorum 3/3, no quorum for owners.

2) Officer reports

a.    Secretary (Jennifer Schafer)

Reading of last years' town hall notes (waived, no quorum). The board reviewed and Jenn motioned, Jen 2nd and the board ratified the meeting minutes from Dec 2, 2022 unanimously.  Jenn motioned, Jen 2nd and the board voted unanimously to approve the vote taken between meetings:

Passed Voting Results Report (none failed)- 2022-12-02 to 2023-03-28
Account Name Issue Date Voted Issue Title
Kingsley Glen 18350 3/9/2023 2023 Annual Meeting Notice And Agenda For Board Review

b.    Treasurer- (Eydie Leighty and Chanital Butler) Review of financial position. Eydie reviewed the balances in accounts and reviewed the YTD budget, nothing significant to report.

3) Manager's report (Eydie Leighty)

Nothing of significance to report. Lexington Subdivision now managed by HOA-online.com too and will share Facebook group along with other local neighborhoods.

Corporate transparency act explained

Insurance industry experiencing large increases in premiums- discussion

4) Old Business

a.   none

5) New Business

a.    Elections for board, nominations from floor and proxy - could not be held without quorum. Jen, Jenn and Channie all agreed to stay on until a replacement could be elected or appointed per RCW.

6) Open Forum

Parking problems discussion (illegal parking). Talked about what HOA can do and when to report to city. 

7) Next BOD Meeting: Immediately following this meeting

8) Next HOA Meeting: TBD — 4th quarter 2024 budget ratification meeting

9) Adjourn General Meeting 7:42 PM

___________________________________________________________________________________

Board meeting began at 7:42 pm

Board voted unanimously to continue in their same roles

Board voted unanimously to approve the minutes from March 2023 as there was no quorum at the November 2024 Board meeting so no votes were taken

Board voted unanimously to ratify the votes taken without a meeting since the last meeting and enter them into the minutes:

Passed Voting Results Report - 2023-03-28 to 2024-03-27
Account Name    Issue    Date Voted    Issue Title
Kingsley Glen    18790    5/13/2023    Vote To Approve Updated Contract Myhoa-Online.Com Llc
Kingsley Glen    18790    5/24/2023    Vote To Approve Updated Contract Myhoa-Online.Com Llc
Kingsley Glen    18790    5/26/2023    Vote To Approve Updated Contract Myhoa-Online.Com Llc
Kingsley Glen    19591    7/25/2023    2022 1120H For Board Approval And Then President's Signature
Kingsley Glen    19931    8/18/2023    2023 Reserve Study For Board Approval
Kingsley Glen    19558    9/12/2023    Vote To Approve Cost To Create A Card Mailing To Owners Re Parking-Draft For Approval
Kingsley Glen    20624    10/17/2023    2024 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval
Kingsley Glen    19558    11/14/2023    Vote To Approve Cost To Create A Card Mailing To Owners Re Parking-Draft For Approval
Kingsley Glen    20868    2/1/2024    Vote To Approve Tims Landscaping Contract Renewal At Over Budget--Absorb Difference Into 2024 Budget
Kingsley Glen    20987    2/20/2024    2024 Annual Mtg Notice And Agenda For Board Review And Approval
Kingsley Glen    21080    3/4/2024    View Obstruction Determination-Vote4legal Consult-Vote4fee&Fine Policy $675 SLP
Kingsley Glen    21080    3/12/2024    View Obstruction Determination-Vote4legal Consult-Vote4fee&Fine Policy $675 SLP
Kingsley Glen    14578    3/15/2024    Lien And Collection Warning--Coll Recommended--Vote Last Chance Letter
Kingsley Glen    21080    3/26/2024    View Obstruction Determination-Vote4legal Consult-Vote4fee&Fine Policy $675 SLP

FAILED Voting Results Report - 2023-03-28 to 2024-03-27
Account Name    Issue    Date Voted    Issue Title
Kingsley Glen    19558    9/11/2023    Vote To Approve Cost To Create A Card Mailing To Owners Re Parking-Draft For Approval (passed at a later date)

Board voted unanimously to approve the update by legal of the fee and fine process policy for $675 with SLP

Board discussed current owner dispute and next steps needed to achieve resolution

There being no further business the meeting was adjourned at 8:43 pm