Westridge Auburn HOA
Board of Directors Meeting Minutes
December 12, 2023 via Webex

• Call Meeting to Order: 7:45 pm (Doug)

• Attendance and Verification of Quorum

• Reading & Approval of Minutes from prior BOD Meeting
  1. September 19, 2023 - Approved (Unanimous)

• Ratification of voting report for “in between meeting” votes
  1. Nothing to Report
• Reports of Officers: President, Vice Presidents, and Treasurer and any Committee leads
  1. Nothing to Report
• Property Manager’s Report
  1. Landscaping
     1. HOA to request larger mulch/bark next year next year. Quote to be requested based on last year maps for review.  Based on current feedback, steep discounts are being offered for completion within winter months (January/February).
     2. Tim’s costs are increasing next year. Board looking at options to:
        1. Reduce costs and/or increase service
        2. Tim’s ability to provide service reports
        3. TracT D BlackBerry cleaning frequency (potential homeowner responsibility)
        4. Tim’s to provide verification of service or an al le carte menu
        5. Tim’s to provide a more detailed schedule.

• Old Business
  1. Open Issues that require board approval
     1. Nothing at this time.
  2. CC&R Amendment Progress
     1. The Board will consider revisions to Article XII Section 8 – Garbage and Refuse and Article XII Section 20 – Gardens, Play Equipment, Sport Courts, Pools, Spas and Basketball Standards.
     2. Enforcement of basketball hoop and garbage cans standards will remain on hold pending the outcome of the official vote from homeowners.
     3. Doug to add comments and recirculate with the board prior to sending to the Attorney.
  3. Community Security
     1. Matt to investigate block watch as a future option. To be discussed at HOA Meeting.
  4. Track D Safety
     2024. A few safety concerns have been raised regarding motorized vehicles in Tract D. HOA can work with City of install no trespassing signs to mitigate liabilities.  Board to review further in 2024.

• New business 
  1. New Open Issues:
     1. Nothing at this time.
  2. Open ACC Requests:
     1. Nothing at this time.
  3. Inspection Schedule:

Dec         Izabela

Jan          Matt            

Feb          Doug

Mar         Angela

1. Social Activities:
   1. New Events
      1. Board to review events for next year and develop calendar to circulate at HOA Annual Meeting. Matt to distribute calendar to board for review ahead of HOA meeting.
   2. Board Positions – Holding until next meeting opening appointments (Jan 2024 Meeting)

• Next BOD Meeting: January 16, 2023, at 6:00 PM
• Motion to Adjourn Regular Meeting: 8:27 pm