Living at Bridges HOA
Board of Directors Meeting Minutes
Oct. 3, 2022, 6pm
Via WebEx
1) Call Meeting to Order 6:06 pm (VP Laura in lieu of president)
2) Attendance and verification of quorum
Roll call:
BOARD:
Warren Tichenor II, absent
X Amanda Kellett
X Laura Kitchen
X Angie Kaur
Avinash Kasipathy, absent
Owners/Guests:
X Eydie Leighty, Manager
X Michael Leighty, Manager
X Christy Clemens
3) Reading/Approval of Minutes from BOD meetings
- Sep 7, 2022, minutes approved MSP Motion to approve by Amanda, 2nd by Laura, passed unanimously
- Ratification of voting report (includes votes done unanimously outside of a meeting) 9/7/22-10/3/22 MSP Motion to approve by Amanda, 2nd by Laura, passed unanimously
Passed Voting Results Report - 2022-09-07 to 2022-10-03
Account Name Issue Date Voted Issue Title
Living At Bridges 16998 9/7/2022 ACC Replace Grass With Bark And Plants
Living At Bridges 17152 9/8/2022 ACC Request For Sprinkler Installation
Living At Bridges 17005 9/17/2022 ACC Request For AC Unit
Living At Bridges 17338 9/17/2022 ACC Shed Request
Living At Bridges 16818 9/18/2022 Owner Self-Opted Out Of Late Fees, Requesting Waiver Of $45.18 Late And Int
Living At Bridges 16711 9/22/2022 ACC Add Gravel To Driveway (Amended Cement Not Gravel)
Living At Bridges 16301 9/22/2022 CCR Possible Fence Issue--Board Determination Needed--Variance To Grandfather Due To Attributes
Living At Bridges 16546 9/22/2022 Cement Pad Added To Right Of Driveway--Recomm To Grandfather
Living At Bridges 15466 9/22/2022 Unauthorized Shed--Vote To Grandfather--Add'l Docs Req-Waived, Grandfathered
Failed Voting Results Report - 2022-09-07 to 2022-10-03
Account Name Issue Date Voted Issue Title
Living At Bridges 16765 9/24/2022 Alley - Stain Fence, Front- Fence Is Incorr Color--See Cc&rs For Colors-Owner Appeal-Failed
4) Reports of Officers: President, Vice Presidents, and Treasurer
Christy Clemens interested in being secretary. Motion made to appoint Christy to the board as Secretary, assuming Don's vacated term. MSP Motion to approve by Amanda, 2nd by Laura, passed unanimously.
Laura has resigned as president; she will take the roll of VP of Maintenance. MSP Motion to approve by Angie, 2nd by Amanda, passed unanimously. In the meantime, all VP's will fill the role of President.
Maintenance- Amanda is taking on doggie bag duties. Dead trees removed by maintenance committee. Shed idea cancelled. Michael will inventory the HOA tools to move them to Laura's house for ease of use.
Compliance- All open compliance issues need to be followed up by the owners, tell us the issue is complete. MyHOA-Online and the board will not be doing drive throughs. Owners will need to report violations to MyHOA-Online when they see them. ACC violations to still be reported and enforced. All reporting is anonymous (except if it gets subpoenaed to court).
Social- Angie is planning on a Christmas event. Will get a group to put up lights and get a fb group to help plan the event.
Treasurer- end of Sept (not yet reconciled)
Operating Balance: $ 118,721.91
Total Reserves: $ 331,164.53
Total Assets: $ 449,886.44
5) Manager’s Report--
Main Park play equipment waiting on another bid.
Authorized irrigation repairs at entrance path (again--heads driven over) and at end of Main Park alley (YTD already over $30K)
Authorized fence repairs at bus stop
Got Purcor acct info updated, still pending answer on Sept work performed
Annexation meeting with City of Auburn about the private vs public sewers--same as they always were with Kent
Swing arm gate issue resolved, key to PSRFA, awaiting acknowledgment of receipt to lock it up
2nd Wasps next removed by owner
Don's house sold, dropping off keys, petty cash debit card shredded
Reserve study updates pending, write budget at next meeting
Bollards needed on walking path--car parked on it--police were called
Oct 5th street repairs will be done, and owners billed actual invoice
Catch basin follow up with the city of Kent--some missed areas to be coordinated with vendor
Landscaping at entrance cleaned up and pending insurance claim payment
Asked BrightView and another arborist for a bid to trim all the blvd. trees, also adding future maint and repairs to reserve study
124th and 118th reported PSE to have the trees trimmed
Board wants to use OPS (operations) funds for reserve items as much as possible to keep the reserves growing. Use OPS first. Need to get reserves healthy. As our finances can afford it, we need to use OPS funds. Our reserves are funded at 24%, need to build. Management is directed to transfer reserves money to ops to pay for reserve line items only as they deem necessary. MSP Motion to approve by Amanda, 2nd by Laura, passed unanimously.
6) Old Business
7) New business
- Entrance arborvitae dying, vote to remove and not replace yet--Laura to cut it down rather than have BV do it for
- Issue manager votes required:
- Issue 17485, Owner is allowed to trim or remove at the owner's expense. Board consulted an Arborist; the board is going with the Arborist's recommendation to leave it as is. MSP Motion to decline by Amanda, 2nd by Laura, denied unanimously.
- Issue 17498, Pending more information
- Issue 17430, Bollards needed on walking path--car parked on it--police were called, MSP Motion to approve by Laura, 2nd by Angie, passed unanimously.
- Issue 12154, tabled--temp rules sign
- Issue 15335 and 6, tabled--park structure replacements pending bids
- Issue 11448, tabled gazebo repairs and table
- Issue 14572, Irrigation repairs appropriations - spend OPS leave reserves alone as much as possible to build reserves.
- Exit to executive session to discuss private owner issues. All pending issue votes needed:
- Giovanna San Martin prescheduled hearing- NO SHOW
- Issue 16646- Passed contingent, will waive fees once proper color correction is confirmed
- Issue 16607 - Failed request to extend out payment plan in default
- Issue 17180 - Passed hardship request to extend out staining to 6/22/23
- issue 16772 - Failed fence was determined to need staining--issue was valid
- Return to regular session and report on vote outcomes
8) Next BOD Meeting: Nov 9, 2022, 6 pm (changed from the normal 1st Monday due to scheduling conflict)
9) Next HOA Meeting: December 2022, 7 pm, exact date, time and location TBD
10) Motion to Adjourn Regular Meeting MSP Motion to adjourn by 8:11, passed unanimously.