Westridge Auburn HOA
Board of Directors Meeting Agenda
November 15, 2022
1) Call Meeting to Order 5:58 pm (Doug)
2) Attendance and verification of quorum
Roll call:
Board Members Present: Doug, Mike, Angela
HOA Manager Present: Eydie
Homeowners Present: None
Guests Present: None
3) Reading/Approval of Minutes from prior BOD meeting and Ratification of voting report for “in between meeting” votes
Approved
Passed Voting Results Report (none failed) - 2022-09-21 to 2022-11-15
Account Name Issue Date Voted Issue Title
Westridge Auburn 17341 10/27/2022 ACC Request- Solar Panels
Westridge Auburn 14467 11/1/2022 ACC Shed Request--Retroactive Request
Westridge Auburn 17741 11/2/2022 ACC Homeowner Would Like To Install Solar Panels
Westridge Auburn 17764 11/9/2022 2023 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval
4) Reports of Officers: President, Vice Presidents, and Treasurer and any committee leads
Treasurer: Two homes are still delinquent on HOA dues
Send lien warning to unpaid accounts at 2023 due date.
5) Property Manager’s Report
Landscaping contract renewal discussion and bark timing (Doug to circle back)
6) Old Business
Inspection Schedule - Please remember to follow-up with issues that are open when going through inspections so winter hold notices can be identified properly
November – Doug
December – Grantley
January – Mike
CC&R amendment and Enforcement of CC&R’s
Not enough interest
Fines are avoidable with communication
Placed on hold
Hardships considered
Garbage can variance? Lawyers advised against
Proper enforcement
Problem areas reviewed with Tim’s
Doug completed, identified and agreed upon
Review of missing trees from Plan Map
12 trees missing and need to be replaced, only 2 have open issues
Will use annual meeting to see if we can get a neighborhood discount
Tim’s cleared blackberries along fences in Tract D, has been added to new contract
Completed
7) New business
Annual Meeting – Dec. 13, 2022
· What is Election Process?
o Go through each position, state re-run status, ask for nominations, vote
§ If no quorum, no vote occurs (25% - 14 homes)
§ Every lot receives one vote
· How many are need for votes to count?
o Majority rules
· What if a homeowner displaces proxy form, can they get a replacement?
o Yes on website
· Vote from homeowners present to pursue CC&R amendment?
o Yes
· Proxy can be assigned to Board of Directors – if that is the case, the homes vote will be split evenly among the board.
New chips for playground should be scheduled for Jan or Feb, beauty bark also?
· Question about contract with Tim’s Landscaping
o Map boundaries changed; necessary to follow-up
o Need to go back and change to original map
o Doug to send email about map before voting can happen
o Maintaining tree/shrub under 12’, Auburn requires branches to be cut off by 8’ but not in contract; would like explicitly stated – Doug to follow-up
· Rebarking beds – get second estimate from Aardvark; received bid from Tim’s
o Tim’s didn’t specify what they were going to bark; Doug to request map
· Bid from Aardvark for play area chips received
o Part of reserves account
8) Next BOD Meeting: Jan. 17, Third Tuesday of Every Odd Month at 6:00 PM
9) Next HOA Meeting:
10) Motion to Adjourn Regular Meeting 6:46pm
Board Meeting Agenda and Minutes for 11/15/2022